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Administrative Assistant

Performs administrative duties for management and the companies. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters may be required.

Responsibilities of the job include:

  • answering telephone calls
  • maintaining diaries
  • arranging appointments
  • taking messages
  • typing/word processing
  • filing
  • organizing meetings
  • using a variety of software packages
  • booking transport and accommodation
  • managing databases
  • implementing and maintaining procedures/administrative systems
  • liaising with staff, suppliers and clients
  • preparing letters, presentations and reports

Growth

The work offers excellent scope for promotion into senior PA/administrative positions.

Qualifications and training required

A degree in English, business, IT, languages, information science, administration or management is valued for this position. Previous clerical, secretarial or commercial work experience is essential.

Key Skills

  • Flexibility
  • Adaptability
  • Good interpersonal skills
  • Ability to multitask
  • Organisational skills
  • Communication skills
  • IT skills
  • Secretarial skills
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